Collection Cataloguer and Administrator

Position Title: Collection Cataloguer and Administrator

Organization: Isabelle Stewart Gardner Museum
Department: Collections
Reports to: Head of Collections Access
Employment Type: Full Time, Benefits eligible, Hourly/Non-Exempt
Location: ISGM On-Site, Boston, MA

Position Summary
The Collection Cataloguer and Administrator plans and supports the activities of the Collections department and participates on a cross-departmental team as part of the “Access to the Collection” digitization project.

Responsibilities includes:
Collection Information

  • Catalogue collection objects in the collection management database following established workflows and style guides. Research collection objects using archival, registration, curatorial records, and secondary sources
  • Administer rights and reproduction requests
  • Provide collection information for editorial content; fact check content; check color proofs of collection images used collateral and shop merchandise
  • Answer and direct internal and external collection inquiries
  • Maintain and update curatorial object files and research library


  • Support the William and Lia Poorvu Curator of the Collection by managing his/her calendar, making travel arrangements, creating presentations, and assisting with research
  • Support the department by creating meeting agendas, managing budgets, processing payments
  • Manage the office including supplies and departmental records by creating, maintaining, updating and archiving files
  • Track and record attendance and press for departmental projects and programs including exhibitions
  • Plan departmental events by coordinating with museum operations, completing work orders, ordering catering, event set up and breakdown
  • Manage departmental mailings, contacts, and outreach
  • Manage, track and renew departmental memberships and subscriptions
  • On-board and manage interns
  • Coordinate the production of signage related to long term object moves and installs


  • Bachelor’s degree required with a major in art history; Master's degree in art history and/or museum studies preferred
  • One to three years employment in a museum or art gallery; prior experience of a similar digitization or cataloguing project preferred
  • Ability to follow detailed, established workflows with a meticulous attention to detail
  • Ability to work independently, meet deadlines and a willingness to learn
  • Demonstrated ability to work in fast-paced and demanding environment while maintaining a professional and positive attitude
  • Superb communication skills, able to diplomatically troubleshoot and multi-task
  • Strong computer skills required. Proficiency with MS Office, basic Photoshop and image manipulation, and databases. Basic knowledge of collections management databases preferred
  • Respect of confidentiality of sensitive collection and museum data is a must

How to Apply

Please visit our website and apply directly through our online application system: