Position Title: Collection Cataloguer and Administrator
Organization: Isabelle Stewart Gardner Museum
Department: Collections
Reports to: Head of Collections Access
Employment Type: Full Time, Benefits eligible, Hourly/Non-Exempt
Location: ISGM On-Site, Boston, MA
Position Summary
The Collection Cataloguer and Administrator plans and supports the activities of the Collections department and participates on a cross-departmental team as part of the “Access to the Collection” digitization project.
Responsibilities includes:
Collection Information
- Catalogue collection objects in the collection management database following established workflows and style guides. Research collection objects using archival, registration, curatorial records, and secondary sources
- Administer rights and reproduction requests
- Provide collection information for editorial content; fact check content; check color proofs of collection images used collateral and shop merchandise
- Answer and direct internal and external collection inquiries
- Maintain and update curatorial object files and research library
Administration
- Support the William and Lia Poorvu Curator of the Collection by managing his/her calendar, making travel arrangements, creating presentations, and assisting with research
- Support the department by creating meeting agendas, managing budgets, processing payments
- Manage the office including supplies and departmental records by creating, maintaining, updating and archiving files
- Track and record attendance and press for departmental projects and programs including exhibitions
- Plan departmental events by coordinating with museum operations, completing work orders, ordering catering, event set up and breakdown
- Manage departmental mailings, contacts, and outreach
- Manage, track and renew departmental memberships and subscriptions
- On-board and manage interns
- Coordinate the production of signage related to long term object moves and installs
Qualifications
- Bachelor’s degree required with a major in art history; Master's degree in art history and/or museum studies preferred
- One to three years employment in a museum or art gallery; prior experience of a similar digitization or cataloguing project preferred
- Ability to follow detailed, established workflows with a meticulous attention to detail
- Ability to work independently, meet deadlines and a willingness to learn
- Demonstrated ability to work in fast-paced and demanding environment while maintaining a professional and positive attitude
- Superb communication skills, able to diplomatically troubleshoot and multi-task
- Strong computer skills required. Proficiency with MS Office, basic Photoshop and image manipulation, and databases. Basic knowledge of collections management databases preferred
- Respect of confidentiality of sensitive collection and museum data is a must
How to Apply
Please visit our website and apply directly through our online application system: https://recruiting.paylocity.com/Recruiting/Jobs/Details/171185