Collections Information Specialist (Fixed-Term) – Fine Arts Museums of San Francisco

FAMSF launched an integrated ecosystem of collections management and digital asset management systems in January 2022, including TMS Collections, Conservation Studio, and Media Studio. Reporting to the Collections Information Manager, the Specialist will act as the technical gatekeeper for data integrity in this ecosystem, managing and performing data cleanup projects, vetting information for public access, and contributing to the development and documentation of cataloging standards. This person will also have the opportunity to participate in and facilitate ongoing working groups with curators, conservators, registrars, visiting fellows, and other staff. This is a great opportunity to work collaboratively and cross-departmentally as part of a tight-knit team, and be a part of a new and exciting initiative for the Fine Arts Museums.

Typical Duties and Responsibilities:

  • Track and complete data cleanup and normalization projects that are a priority for the Collections Information team, the institution, and other stakeholders.
  • Perform scripted SQL updates as needed for efficient cleaning.
  • Manage SQL scripts governing the integration with the website via eMuseum and Prism.
  • Ensure staff adherence to data entry standards and cataloging guidelines.
  • Perform regular data entry audits.
  • Attend working group meetings, facilitating standards discussions as needed.
  • Contribute to and draft procedural documentation.
  • Assist with end-user support as needed.
  • Assist with the implementation of interoperability and international schema standards.

Minimum Qualification

Bachelor’s Degree in Information Science, or related degree.

Work Experience

Minimum 3 years experience with museum cataloging, database management, digital collections management, and/or arts management. Experience with project management, completing long-term data cleaning projects, implementing museum cataloging standards and controlled vocabularies, structural cataloging, and/or digital preservation standards. Previous experience with TMS (The Museum System) is preferred.

Skills & Abilities

  • Proficiency with relational databases required.
  • Proficiency with SQL. Experience with XML desired but not required. Experience with SSRS reporting and Crystal Reports useful but not required.
  • Knowledge of controlled vocabularies, art cataloging standards, interoperability standards, and linked open data schema related to the Semantic Web.
  • Highly attuned attention to detail.
  • Highly organized, intentional, and thorough in all tasks.
  • Highly motivated and proactive.
  • Excited and enthusiastic about clean data!
  • Enjoys working collaboratively as part of a team to complete shared goals, while being able to contribute and manage workload independently.
  • Ability to sit for long periods of time working on a computer.
  • Excellent interpersonal and communication skills.


This position has a fixed-term of 6 months.

Flexible remote/hybrid options available.

Step 1 of the pay range is $27.57 per hour.

This Union position is full-time, 40 hours a week, and has a full benefits package including medical, dental, vision and 401(k), and paid time off.

Application Deadline: November 29, 2022


If you require an alternative method of completing this application please contact

All new COFAM employees are required to be vaccinated against COVID-19 as a condition of employment. Please contact with any questions.

Learn more about the expectations and qualifications for this role in the job description linked below under ‘More details’.


COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.

COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin’s The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.