Amon Carter Museum of American Art
3501 Camp Bowie Blvd.
Fort Worth, TX 76107
Part Time Admin-Clerical
4 Year Degree
Listing start date 4/27/2022
Listing End date 5/7/2022
Part Time Position working 17 hours per week
Provide administrative support to the Collections & Exhibitions staff; maintain curatorial overall calendar and assist with special projects. Provide assistance with curatorial research, planning and production of exhibitions, collection installations, and publications. Provide logistical support for the internal implementation of all exhibitions and serve as a key liaison between departments within the museum in planning and coordination of exhibitions. Support Art Bridges initiative as it grows.
1. Provide administrative assistance to the Curators;
- Maintain Curatorial calendar and schedule meetings
- Organize the Acquisition Logistics Meeting to prepare for BOT presentation
- Assist with meeting preparation for Curatorial committees and produce agendas and
distribute attachments. Take and distribute committee notes when requested.
- Assist with events lead by the Curatorial department; compile invitation list and contact information, track RSVPs, and work with events on a budget, venue, etc.
2. Answer inquiries (including emails) and direct callers to the appropriate department staff member: Be familiar with museum collections, Curatorial functions, conservation practices, and museum programming, and exhibitions; have a working knowledge of the museum services and information pertaining to the Cultural District, Fort Worth, and North Texas area.
3. Provide on-going administrative support to the department:
- Daily, open and distribute departmental mail, send faxes, make photocopies, and PDFs.
- Organize and maintain general departmental files.
- Draft, proof, and produce departmental correspondence; handle mailings and databases for the department; prepare purchase orders, check requests, and expense reports.
- Make travel arrangements with itineraries for curators, conservators and visiting scholars as needed.
- May assist with organizing lecture programs and symposia.
- Assist the Curators by compiling and formatting object labels and distributing as needed.
- Assist Exhibition Manager with creation of loan request paperwork for curators.
- Assist curators with library and archive research for object files, provenance, and other needs for exhibition production.
- Format, edit, and assemble staff PowerPoint presentations for meetings or programs.
- Maintain office and program supplies; assist with purchasing supplies for the department in accordance with budget and purchasing guidelines.
- Prepare Curatorial information for Annual Report, Board of Trustees Quarterly Reports and other museum publications and ephemera.
- Provide support to Executive Assistant to Leadership and Board as needed.
4. Emu Proficiency
- Answer queries from curators and other staff about the database system.
- Archive label text by uploading text PDFs and InDesign files to corresponding Emu records.
- Works closely with Database Registrar to build necessary reports and streamline workflow.
Skills and Requirements
- Proficient with Office XP and Windows, especially Word, PowerPoint and Excel; familiarity with collections management systems desirable.
- Excellent organizational, proofreading, and communication skills (oral, written, and interpersonal)
- Ability to organize tasks and prioritize projects.
- Ability to work congenially and productively with staff and museum visitors.
- Personal accountability
- Demonstrated ability to manage multiple projects concurrently
- Deadline oriented
- Rigorous attention to detail
- Ability to take initiative
- B. A. degree; art history or related field desirable; ability to articulate general information about the museum’s collections.
- Minimum three years administrative work experience.
- Excellent communications skills; proofing and writing skills in composition, spelling, punctuation, grammar.
Other Job Requirements
- Successful completion of Background Check and pre-employment drug screen