Digital Asset and Imaging Specialist

Balboa Park Online Collaborative

San Diego, California

January 2016

Digital Asset and Imaging Specialist

Status: Full Time, Exempt, Limited Term

Salary: Consummate with experience

Founded in 2008 to serve 17 organizations in San Diego’s renowned Balboa Park, the Balboa Park Online Collaborative (BPOC) helps museums and other art, science, and cultural organizations to make and implement cost-effective, sustainable technology decisions. With a model that has enabled small and mid-sized organizations in San Diego to reach a level of technical sophistication on par with cultural institutions of far greater resources, BPOC has expanded to serve a range of museums inside and outside of Balboa Park. As a registered public charity and technology partner for museums and cultural centers in Balboa Park and San Diego, BPOC works with clients ranging from volunteer-only institutions to larger museums.

BPOC seeks a Digital Asset and Imaging Specialist to oversee, lead or participate in all project activities related to BPOC’s enterprise digital asset management system (DAMS) and digitization initiatives. The Digital Asset and Imaging Specialist will work collaboratively with a range of museum clients on short-, medium- and long-range initiatives, from hands-on contribution to project management, strategy and training. The successful candidate will have experience in all aspects of the digital-asset lifecycle; be knowledgeable in best practices in image capture techniques, principles and workflows from asset identification and cataloguing, capture and scanning through to metadata assignment and deployment; be knowledgeable in metadata standards and initiatives; issues and opportunities around application integration with collections management systems and content management systems; and be keen and excited to work on emerging technologies around image management, deployment and user access.

The Digital Asset and Imaging Specialist will:

  • Collaborate with partner museums to develop and support good, sustainable practices for the digital asset lifecycle
  • Understand how to use an enterprise DAMS to its greatest potential, benefitting BPOC and its partner clients
  • Deliver projects that catalogue, capture, ingest, organize, describe, and disseminate assets
  • Contribute leadership and creativity in developing and supporting projects that use digital assets
  • Assist in the planning, management and growth of asset collections
  • Liaise with stakeholders to effect successful integration or synchronization of the DAMS with other systems, applications, or repositories
  • Provide day-to-day and long-range administrative oversight of the DAMS
  • Apply project management methodologies for the DAMS and related projects
  • Assist in the planning of system customizations, upgrades, integrations, testing, and maintenance
  • Play a key role in vendor communications and management
  • Represent BPOC through conference and committee participation, research, and publications.
  • May supervise or oversee the work of full, part-time or intern staff
  • Supervise or perform cataloguing tasks, book, document or object capture, post process or manipulate as required; identify and record appropriate metadata
  • Perform or manage software to quality control digital images produced through digitization, including accuracy of OCR’ed text
  • Handle or supervise the handling of fragile or rare holdings and participate or supervise rapid cataloguing projects
  • Manage large volumes of digital asset transfer; ingestion and other digitization workflow processes as required
  • Other duties as assigned

Qualifications and Experience:

  • Prior experience in archival or collection digitization, photographic production, or related activities
  • Prior experience managing data-heavy projects and working within an institutional repository
  • Bachelor’s degree with a major in Archival or Museum Studies, Information or Library Science, Digital Media or related qualification
  • Sensitivity to and experience handling collection, library or archival materials
  • Experience operating photographic and scanning equipment and digital cameras
  • High level of computer and Internet literacy including professional image editing applications and color calibration software
  • Excellent organizational skills with attention to detail
  • Ability to work effectively both independently and as part of a team
  • Strong written and oral communication skills
  • Demonstrated commitment and flexibility at all times to ensure high quality service
  • Ability to adjust and provide appropriate action when unanticipated need arises
  • Willingness to learn new software and technologies

Physical Requirements:

⌧  Sitting ⌧  Grasping
⌧ Walking ⌧  Traveling
⌧  Bending/stooping ⌧  Kneeling
⌧  Reaching outward ⌧  Pushing/pulling
⌧  Squatting/crouching            Usual amount 15 lbs (estimate)
⌧ Manual dexterity        Max amount 60 lbs (estimate)
⌧  Crawling ⌧  Lifting
⌧  Balancing        Usual amount 15 lbs (estimate)
⌧  Standing        Max amount 40 lbs (estimate)
⌧  Driving ⌧  Carrying
⌧  Climbing        Usual amount 10 lbs (estimate)
⌧  Reaching Above Shoulder        Max amount 20 lbs (estimate)

This job description is intended as a guide to the general job responsibilities and is not inclusive of every duty the employee is expected to perform.

BPOC is an Equal Opportunity Employer.

Application Procedures:

Please submit the following:

  • Cover letter that describes experience relevant to:
    • Sensitivity to and experience handling library or archival materials.
    • Experience working in an institutional repository.
    • Experience operating scanning equipment and digital cameras.
  • Resume
  • Salary History
  • List of three references

Email full application to:

Please no telephone calls.  No Recruiters.

Incomplete applications will not be considered.