Traveling Exhibition Service

International Arts & Artists

Washington, DC

 

Job Description

 

• Reports to the Director of Traveling Exhibition Service (TES).
• Supervise other registrars or related staff.
• Manages registrarial duties for approximately 30 to 40 traveling exhibitions from early development through dispersal.
• Works directly with Director and Exhibition Development Coordinator to develop new exhibitions.
• For each exhibition, supervises or acts as the registrarial point of contact for the organizing institution, independent curator, lender(s), and/or venues.
• Works with IA&A Exhibition Manager (EM) to determine object and logistical needs of exhibition during development and throughout the duration of the tour.
• With EM, create exhibition budget and maintain costs.
• Maintain department budget of $1,3+m.
• Create department budget forecasting and continually update anticipated expenditures.
• Oversees receipt of income payments.
• Creates or delegates and approves exhibition checklist, crate lists, condition report notebooks, packing notes, and installation manual for each exhibition for distribution to traveling exhibition venues.
• Supervises shipping for approximately 40+ domestic and international exhibition transits annually.
• Assesses shipping costs and income from venues for outgoing and prorated shipping.
• Supervises and/or coordinates packing/crating, customs brokerage, insurance, courier arrangements, and exhibition consolidation and dispersal.
• Travel as exhibition courier, multiple exhibitions, multiple annual trips.
• Informs venues of special handling and security needs of objects through checklists and installation manuals, as well as via direct communication,.
• Oversees annual insurance policy and insurance claims.
• Review, submit, and implement comments/suggestions on all contracts (venue, loan, lender, collaborator, curator).
• Process or delegate signed loan agreements for co-signature, copies to lenders, etc.
• Supervise organization and maintenance of images for checklists, condition reports, and installation manuals.
• Supervise exhibition files maintenance.
• Manages art collection of over 400 works and promised works: organizing movement or artwork, conservation needs, ensure object location recorded in Access database.
• Review facility reports, venue condition notes, and COI’s.
• Assists EMs on exhibition catalogue development specifically on object identification and lender credits.

 

Qualifications:

• Graduate degree in fine arts, art history, museum studies, or archaeology.
• 5 FTE years of professional experience working in a museum setting, specifically on exhibition registration.
• Firsthand experience and knowledge of regulations including CITES, domestic and international U.S. Indemnity, U.S. Immunity from Seizure.
• Understanding of and familiarity with museum standards of practice
• Skill in handling, moving, and packing fragile works of art.
• Excellent writing skills and attention to detail.
• Understanding of museum exhibitions and how they are generally organized.
• Demonstrated success in creating and maintaining exhibition budget.
• Demonstrated success at meeting competing deadlines and achieving performance goals.
• Demonstrated ability to handle complex situations with grace.
• Forward thinking and enthusiastic.
• Success at exercising initiative and problem-solving.
• Proficient in use of computers and other office equipment.
• Ability to work cooperatively in a team setting.
• Ability to lift 30 pounds.
• Ability to travel regularly nationally, and sometimes internationally

 

To apply, send resume to christinep@artsandartists.org.