Traveling Exhibition Service
International Arts & Artists
- Reports to the Director of Traveling Exhibition Service (TES).
- Supervise other registrars or related staff.
- Manages registrarial duties for approximately 30 to 40 traveling exhibitions from early development through dispersal.
- Works directly with Director and Exhibition Development Coordinator to develop new exhibitions.
- For each exhibition, supervises or acts as the registrarial point of contact for the organizing institution, independent curator, lender(s), and/or venues.
- Works with IA&A Exhibition Manager (EM) to determine object and logistical needs of exhibition during development and throughout the duration of the tour.
- With EM, create exhibition budget and maintain costs.
- Maintain department budget of $1,3+m.
- Create department budget forecasting and continually update anticipated expenditures.
- Oversees receipt of income payments.
- Creates or delegates and approves exhibition checklist, crate lists, condition report notebooks, packing notes, and installation manual for each exhibition for distribution to traveling exhibition venues.
- Supervises shipping for approximately 40+ domestic and international exhibition transits annually.
- Assesses shipping costs and income from venues for outgoing and prorated shipping.
- Supervises and/or coordinates packing/crating, customs brokerage, insurance, courier arrangements, and exhibition consolidation and dispersal.
- Travel as exhibition courier, multiple exhibitions, multiple annual trips.
- Informs venues of special handling and security needs of objects through checklists and installation manuals, as well as via direct communication,.
- Oversees annual insurance policy and insurance claims.
- Review, submit, and implement comments/suggestions on all contracts (venue, loan, lender, collaborator, curator).
- Process or delegate signed loan agreements for co-signature, copies to lenders, etc.
- Supervise organization and maintenance of images for checklists, condition reports, and installation manuals.
- Supervise exhibition files maintenance.
- Manages art collection of over 400 works and promised works: organizing movement or artwork, conservation needs, ensure object location recorded in Access database.
- Review facility reports, venue condition notes, and COI’s.
- Assists EMs on exhibition catalogue development specifically on object identification and lender credits.
- Graduate degree in fine arts, art history, museum studies, or archaeology.
- 5 FTE years of professional experience working in a museum setting, specifically on exhibition registration.
- Firsthand experience and knowledge of regulations including CITES, domestic and international U.S. Indemnity, U.S. Immunity from Seizure.
- Understanding of and familiarity with museum standards of practice
- Skill in handling, moving, and packing fragile works of art.
- Excellent writing skills and attention to detail.
- Understanding of museum exhibitions and how they are generally organized.
- Demonstrated success in creating and maintaining exhibition budget.
- Demonstrated success at meeting competing deadlines and achieving performance goals.
- Demonstrated ability to handle complex situations with grace.
- Forward thinking and enthusiastic.
- Success at exercising initiative and problem-solving.
- Proficient in use of computers and other office equipment.
- Ability to work cooperatively in a team setting.
- Ability to lift 30 pounds.
- Ability to travel regularly nationally, and sometimes internationally
To apply, send resume to firstname.lastname@example.org.