Processing Archivist

The Phillips Collection, America’s First Museum of Modern Art, is one of the premier collections of Impressionist, modern, and contemporary art. Created by the visionary collector Duncan Phillips when he opened his home to the public in 1921, the museum’s intimate environment encourages people to make personal connections with art. Its permanent collection contains more than 5,000 works. The museum organizes numerous traveling exhibitions that expand scholarship and, combined with an active lending program, makes its works available to audiences throughout the world. The museum also produces some of the industry’s most effective and in-depth education programs for teachers and students.  Its long-standing music program attracts top classical performers. The Phillips Collection is a privately-supported, not-for-profit organization that raises over 75% of its annual budget through contributions and earned revenue.



The Processing Archivist will work with the Head Librarian and current Archivist to process museum founders Duncan and Marjorie Phillips’s correspondence and photographs in preparation for digitization.

This is a temporary, part-time position requiring at least twenty hours per week, to last through September 2020.



  • Process (arrange, describe and preserve) correspondence of Duncan and Marjorie Phillips, the museum’s directors, and photographic holdings under the supervision of the head librarian, using standardized archival methodologies
  • Integrate professional standards and processes, such as DACS, AACR2 and RDA into workflows and processes
  • Assists with digitization initiatives for archival materials including textual and photographic items
  • Create descriptive metadata for document delivery to a vendor for digitization, working closely with the Digital Asset Librarian
  • Assists in preparing finding aids using relevant standards and established local practice, including EAD
  • Creates collection-level records in MARC format for the library’s online catalogue.
  • Prepare collections for digitization
  • Keeps abreast of best practices and standards
  • Assesses preservation and conservation issues and works with paper conservator to address treatment needs



  • Bachelors in archival studies or library science with an emphasis on archives and/or demonstrated knowledge of archival theory and practice
  • Minimum of one year of professional archival experience
  • Knowledge of current data content and structure standards related to the archival control of collection materials
  • Experience with basic preservation standards for archival and manuscript collections
  • Strong command of archival theory and best practices
  • Working knowledge of MARC, EAD, DACS, RDA, Dublin Core and related standards
  • Ability to work independently and collaboratively
  • Excellent organizational skills with attention to detail and accuracy
  • Experience in working in museum setting desired
  • Demonstrated oral, written, and interpersonal skills
  • Knowledge of art history desirable
  • Experience with metadata creation and digitization projects preferred
  • Demonstrated experience collaborating on projects in a team environment
  • Ability to lift boxes weighing 25 pounds


The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.


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