The Canadian Museum for Human Rights (CMHR) is the first museum in the world solely dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a meeting place for over six thousand years.
The CMHR delivers an immersive, interactive and memorable experience for visitors of every background, age and ability. Each visitor has access to a fully reinvented museum experience that reflects a design approach that sets new Canadian and world standards for inclusion and universal accessibility.
We are seeking talented individuals who are motivated to share their passion and commitment to join our team. Together, we aim to enhance the public’s understanding of human rights, to promote respect for others, and to encourage reflection and dialogue.
Purpose of Position
Reporting to the Chief Financial Officer (CFO), the Procurement Manager is solely responsible for overseeing, managing and executing the purchase of supplies and services. The incumbent will prepare bid specifications; issue bid requests and review quotations in compliance with federal legislation; review and analyze purchase requisitions; investigate and develop sources of supplies; maintain vendor/source information; issue purchase orders; independently interpret purchasing procedures for departments and vendors; and lead departmental policy and procedure development. The incumbent will work collaboratively with the Shipper/Receiver to ensure the receiving and distribution of goods is in accordance with prescribed purchasing policies and procedures. This role also manages the Procurement and Finance Assistant.
- In conjunction with the CFO, develops and implements the Procurement Services work plan, budget and strategic plan, identifying financial and human resources requirements.
- Provides strategic advice and recommendations on procurement issues and prepares recommendations as required.
- Provides leadership, advice and support to staff to ensure positive employee and labour relations.
- Coaches and provides career development advice to staff. Supervises and manages staff performance.
- Supervises staff in accordance with organizational policies and procedures.
- Participates in interviews, assists with employee selection and assists in developing the schedule for orientation planning.
- Oversees staff scheduling, including employee training, employee paid and unpaid leaves, overtime approval, etc.
- May participate in level 1 or 2 grievance resolution as required.
- Establishes employee goals and conducts employee performance reviews.
- Supports CFO in enforcing compliance with purchasing policies by monitoring and reporting on the organization’s compliance to its purchasing policies.
- Creates procurement related policies and procedures for the Museum, with collaboration from other relevant departments.
- Reviews, conceptualizes and recommends new practices and procedures.
- Manages and administers or oversees the tendering and solicitation cycle for all procurements.
- Manages and administers the contract cycle from drafting, review, collaboration and compliance.
- Monitors and tracks supplier performance and works with internal clients to communicate positive and negative contractual feedback.
- Acts as a point of escalation for complaints/concerns related to material handling, such as damage or compliance issues.
- Provides guidance on upcoming procurements through research and knowledge of best practices.
- Provides reports to Finance (contract commitments, new contracts, etc.).
- Ensures that appropriate insurance and/or indemnity clauses exists in contracts and are maintained throughout the contract life-cycle.
- Leads purchasing efficiency and cost-saving opportunities for organization-wide initiatives. Identifies opportunities and implements actions to achieve efficiencies.
- Evaluates suppliers, products and services,
- Negotiates contracts and ensures that approved purchases are cost-efficient and of high quality.
- Plans, organizes and leads the bid solicitation process, including drafting and issuing requests for quotations (RFQ), requests for information (RFI), requests for expression of interest (RFEI), requests for proposals (RFP), and the development of bid evaluation criteria.
- Chairs bid evaluation committees by guiding members through the evaluation process and ensuring the integrity of the competitive process while fully supporting the selection and decision-making process.
- Facilitates bidder debriefings, exercising appropriate judgement and tact while ensuring the protection of confidential information. Maintains complete and accurate records as a safeguard in the event of a legal dispute.
- Reviews planned orders, creates requisitions, manages approval process, prepares and places approved orders with vendors, tracks order acknowledgement, manages delivery timelines with internal customers and vendors, and ensures processes and documentation aligns with organizational policies and procedures.
- Sources, selects and negotiates for the best purchase package with respect to quality, price, terms, delivery and service with suppliers.
- Assists all departments to prepare RFPs, RFQs and RFIs, contracts, standing offers and MOUs to ensure compliance with procurement policies and procedures. Supports all departments with quotations for the purpose of tenders.
- Acts as a liaison between suppliers and the technical leads/project managers with respect to materials and services procurement to ensure technical requirements, schedules and cost targets are fully achieved.
- Participates on review panels that assess responses to the RFPs/RFQs/RFIs in order to award tenders, track and log decisions and records.
- Develops and manages approved contractor and supplier database, ensuring non-conformances are tracked and contractor and vendor requirements are met. Validates supplier references through contact with previous customers.
- Maintains complete and updated purchasing records/data and pricing in the system.
- Handles and monitors claims to vendors for defective or missing parts or for shortages.
- Coordinates with suppliers to ensure on-time delivery.
- Monitors and coordinates deliveries of items between suppliers to ensure that all items are delivered to site on time.
- Sources for new parts, suppliers or sub-contractors when the need arises.
- Develops and provides training to staff on purchasing procedures and purchasing software.
- Manages inventory of office and other supplies.
- Manages the process to dispose of and remove surplus goods and aged inventory.
- Oversees and manages the honorarium process.
- Works with departmental managers to prepare contracts for contractors and coordinates with Human Resources to ensure compliance with the Museum’s Collective Agreement.
Skills and Qualifications – Required
- Bachelor’s degree in related field (Business Administration or Supply Chain Management) and a minimum of 7 years’ experience in a procurement or contract management position or comparable equivalent experience
- Progressive experience and increasing responsibility in a Procurement/ Purchasing related position
- Demonstrated experience in contract negotiations and the ability to provide leadership and direction in all matters related to procurement
- Demonstrated ability to lead the process of preparing RFPs, RFQs and RFIs, contracts and MOUs, and to participate in the selection process; sharing recommendations; negotiating and finalizing final contracts
- Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), or being in the process of obtaining such a certification or training
- Experience developing policy and ensuring compliance with policy
- Experience and proven skills in preparing and analyzing complex technical specifications and bids
- Experience and competence with Microsoft Office and other ERP or purchasing related software
- Familiarity with Treasury Board of Canada standards and purchasing processes, purchasing best practices and work processes, and experience with the development and implementation of organization-wide processes
- Experience dealing with customs brokers for overseas sourced goods
- Knowledge of AIT and free trade conditions
- Experience with vendor pre-qualification processes
- Demonstrated knowledge of contract legislation
Skills and Qualifications – Desired
- Familiarity with the materials, products and services in the area of facilities management
- The ability to communicate in both official languages, oral and written
- Experience with purchasing processes within the federal civil service
- Experience working at a Crown Corporation
- Excellent communication and interpersonal skills, ability to collect and distribute information within a team environment and to outside contractors
- Strong problem-solving and analytical skills
- Strong organizational and time management skills with high attention to detail
- Ability to handle multiple tasks and priorities in a fast-paced, deadline-driven environment
- Ability to analyze processes, provide and justify recommendations, and implement approved solutions across the organization in line with Materials Management and Government of Canada best practices
- Tact and diplomacy
- Strong business acumen
- Demonstrated decisiveness
Official Language Proficiency:
- Bilingual (Non-Imperative)
Working Conditions and Physical Demands
- Work is primarily in an office environment. May require long periods at a desk and in front of a computer.
- Some overtime may be required.
- Some travel may be required.
- Some field work may be required throughout the facility when determining specifications.
Conditions of Employment
- Security Screening Level – Reliability Status
- Child Abuse Registry Check
Interested applicants should submit a cover letter and résumé through CMHR’s Careers page at https://humanrights.ca/about/careers by June 29, 2020. The cover letter must provide concrete examples that illustrate how they meet the education and experience factors listed in the Qualifications – Required and Desired (if applicable). Résumés will be used as a secondary source to validate the education and experience described in the cover letter.
The Canadian Museum for Human Rights is committed to developing inclusive, barrier-free recruitment processes and work environment. Please advise the HR representative if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.
All applicants will receive a confirmation of receipt of their application. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention schedule of six months.
The CMHR is committed to fostering a positive workplace culture with a skilled and diverse workforce that reflects the Canadians we serve. The principles of diversity, inclusion and accessibility are core to our values and employment equity is a factor that is applied in our competition processes.
Employment equity, as addressed in federal Canadian law by the Employment Equity Act, requires federal jurisdiction employers to engage in positive employment practices in an effort to ensure that four designated groups (women, people with disabilities, Indigenous people, and visible minorities) are represented in the employer’s workforce to a degree that is akin to their representation in the broader Canadian workforce/workforce segment. The Museum’s employment practices are developed and informed by the Truth and Reconciliation Commission’s Calls to Action.
You are strongly encouraged to identify in your application if you belong to one or more of the designated employment equity groups.