Studio Coordinator (Temporary)

The Fine Arts Museums of San Francisco is seeking a temporary Studio Coordinator for our Graphic Design Department. This position plays an instrumental role in translating the museums’ vision from concept to implementation. The Studio Coordinator is a clear communicator, who is obsessed with organization and process, has experience working with graphic designers, and takes pride in their project management skills.

This position is an essential member of the Fine Arts Museums’ Design Studio and leads project work flow, ensuring the successful execution of print, digital and environmental assets. This position balances the needs and requirements of internal clients with the realities of bandwidth and resources to ensure that projects are run efficiently and communications are clear.

Typical Duties and Responsibilities:

  1. Facilitates project work flow and resource planning for the Graphic Design department
  2. Oversees our project management channels: TeamWork, Asana and HelpDesk.
  3. Captures all design requests, build schedules, consolidates content, negotiates resources, coordinates production logistics, and tracks progress and deadlines. In other words, planning, scheduling, communicating time lines, milestones, deliverables and dependencies.
  4. Disseminates project roles and responsibilities.
  5. Acts as a reliable point of contact for internal clients.
  6. Pro-actively identify and resolve potential project roadblocks.
  7. Expedites finished files to vendors for production.
  8. Generates multiple competing quotes for print material.
  9. Tracks project budgets and expedites POs and invoices.
  10. Manages Studio supply orders.
  11. Works with the Museums Facilities staff to coordinate graphics installs by vendors/contractors.
  12. Researches new vendors and materials.

Minimum Qualifications: 

Education: Bachelor’s degree in graphic design or a related field from an accredited university.

Work Experience: Minimum of 3-4 years direct experience in a project management capacity managing the work of creative teams.

Skills and Abilities:

  • Demonstrated ability to work with projects management tools (TeamWork/Asana)
  • Ability to coordinate and track projects in a high-volume environment, each with unique schedules, budgets, teams and resources
  • Knowledge of print and digital graphics production
  • Understanding of design process and production for print, digital and 3D graphic.
  • Demonstrated ability to accurately estimate production resource requirements and the time required for specified production activities
  • A natural collaborator with drive who excels in challenges that require critical thinking and creative problem-solving
  • Experience working with invoicing and purchasing
  • Ability to work comfortably on both Mac and PC platforms
  • Proficiency with standard office software (Google Sheets and Docs, Microsoft Word, Excel, etc.)
  • Familiarity with Adobe Creative Suite (InDesign) is ideal
  • Ability to keep the big picture in mind while being highly organized, meticulous, and detail-oriented
  • Excellent oral and written communication skills and ability to communicate and interact with staff from a variety of departments, as well as outside vendors and contractors, with diplomacy and tact
  • Strong enthusiasm for art and design

This is a 5-month term temporary position with an approximate schedule of 35 hours per week. There are no benefits associated with this role.

Application Deadline: February 12, 2019